We have an issue within my business, they are still using paper calendars on the outside of the meeting rooms!

Our IT team are pushing back that they don’t think what I want to work will be possible, mainly because they aren’t currently using it i think that is why I am getting push back.

We just want the meetings to book and decline automatically and have a a select range of people to have ‘editor’ rights to the meeting room calendars IF the person who booked the meeting is not available to change it.

Is this possible? without the ‘editors’ having to accept and decline meetings manually?

Thank you in advance!
Sally

Susi (or anyone else) shouldn’t be able to cancel a meeting or overwrite the meeting.

There’s a requirement by our admin department to make any user book a meeting room but with a limited duration of 2 hours only. Anything above it should be declined and only meeting room administrators can book for more than 2 hours.

Tried setting the maximum duration (minutes) under Resource Policy but it is still getting booked.

Is this feasible?

Regards,

Rico

At the moment all my users can see it, but when anyone (including me) tries to book a meeting in that room (directly by double clicking in the actual room calendar) we receive an error message that says “You don’t have permission to create an entry in this folder”

I can’t see any way of granting these permissions (basically we need everyone to be able to book a meeting in this room)

Any ideas what I’m missing?

For reference we’re running Exchange 2010 and most Outlook clients are 2013 or 2016

Thanks again

when my mailbox was on on-permises server was able to configure the room mailbox and use to get the mails but, recently my mailbox got migrated to office 365 since that i am unable to add the room mailbox in my outlook profile.

Thank you in advance for your guidance.

Best Regards,
Vasanth

We have 2 Exchange environments with trusts in place. I was just wondering if there was a way to have one “Room Mailbox” between the 2 domains? Usually when creating a shared mailboxes between the 2 domains, we would set the external sender to the one where the mailbox is based at and the x500 address. Do the same conditions apply when creating a “Room Mailbox” or is there another method?

Thanks in advance mate.

Address book policies is the approach I would use.

I have a question – the Exchange 2013 environment contains 50 room mailboxes and 10000 users. I want to configure 10 room mailboxes in such way, that they will be visible only for 100 users, the other 9900 persons must not be able to see and use these 10 rooms at all (these rooms must be completely hidden for them). Of course these 100 persons must see all rooms, not only these 10. I have prepared a solution based on Address Book Policies and tested it in the small scale (1 room to exclude, 3 rooms total, 1 user with extra permission, 2 regular users) – I created Address List which contains all rooms except this one to exclude, prepared ABP policy with it and assigned the policy to the 2 regular users. It works, but I see, that implementing it in the full scale will be a bit complicated and time consuming. So, is it possible to find more simple solution for this case?

Thank you in advance for your guidance.

Best Regards,
Piotr.